Pos (POS) Systems - Multiple Store and Central Management Systems
Point of sale (POS) systems choice for restaurant, retail, salon, entertainment, as well as hotel/resort properties with multiple store locations or application types is usually a trial when offered all of the apparent possibilities. I emphasize the word "apparent", because actually the options have become few.
Regardless if opening one business location, should your intent is to expand and also be to stores opened from the same town, different states, or on multiple continents, the right point of sale selection decision is important now. Think about your new business when you would an increasing child. When you purchase the child a fresh footwear, you dont want to get yourself a pair inside the exact size, but wants these to possess some room growing in so that you aren't back at the store searching for new shoes another week until they are an adult.
Choosing the right point of sale (POS) system now, will insure you do have a system that won't have to soon changed, it may help you to grow by providing the information and data needed for short and long-term planning, and insures you won't need to look for alternatives while you expand your business.
Because it pertains to multiple locations, or mixed use for retail pos and restaurant pos incorporated into one management system, start by making the proper POS selection now, you may be saving thousands of dollars later. But very few pos systems include one software program for multiple business location and type application capabilities.
Locate a system which was suitable for Cruise liner and Hotel/Resort applications. Due to unique Pos application needs, including central management and administration of multiple store types like restaurants, retail gift shops, and services like boat rental or Salon/Spa in the same property, the system inherently functions throughout these applications which has a anchorman of administration and data sharing within one software package.
Exactly why is single POS Software using the capacity to operate and administrate more than one kind of business important? Because, without this capability you need to use separate applications, administrated separately, and without seamless integration of users, inventory, some time and payroll, reporting, etc. Instead of true central management capability, you will find yourself managing and making modifications in multiple programs per business location. Yet again, most Point Of Sale options requires you to definitely specify if you want center version, Retail version, or the Salon version, etc. if they have options and that's what you will get.
Precisely what is "True multi site central management"? Most pos companies say you can manage your multiple store locations in one central office or store. But rest assured, the majority of these bankruptcies are not offering a true multi site central management capability, including a shared central database attached to each store through a real-time secure VPN (Virtual Private Network) or Web connection. Instead, they feature standard remote desktop or file management capabilities that are ideal for doing troubleshooting of your system problem, and not being a central management system. Make sure the system includes a True multi site central management capability known as (HOM) or Head Office Module.
So enough regarding the "Why", why don't we get towards the how! Eliminating pos system options will not meet your overall or future operational needs is a relatively simple task when you know principle indicators to evaluate a method by. We've got already highlighted a few of them, this is an entire listing of questions you are able to ask as a way to eliminate the fray:
1. The "database" platform and design must be engineered to be secure, robust, and reliable.
a. Which kind of database will the system use? If the answer is anything besides a SQL or MSQL database, run and never walk towards the nearest exit or plan on staying awake in the evening with nightmares regarding pos failures within a Friday night rush.
b. Will the system employ a single database, or multiple databases? The system must have one central database. Some exceptions may apply.
2. The methodology behind the "central management" capability. Remember, you have to know if your system truly has remote management capabilities, or maybe the seller is just offering remote desktop or file access. You will find there's big difference.
a. Can I manage and administrate my store or multiple store locations derived from one of or even more offsite locations? Most will state yes, however it is a lot like asking someone if the car or truck you would like to buy posseses an automatic transmission. The answer might be yes, however that does not mean it truely does work well in reverse.
b. Bed not the culprit the remote management done? Could it be utilizing a remote desktop tool accessing the shop computer, or will i use my Back Office administration program on my small offsite computer with integration into a central database? At this point, you have totally impressed owner with your technical Savvy, plus they might not be able to answer your question. Wait to find the answer before selecting this or any other system since this question for you is the lance through the heart of any cheap Point Of Sale system will not grow using your business.
3. One primary software package for any type of, or mix of business applications including Restaurant, Retail, Salon/Spa, Rental, Hotel/Resort, Entertainment, etc. Be very direct and certain to describe your expectations.
a. I need a single software package installed on some type of computer that can provide pos function and administration for restaurant, retail, salon/spa, hotel, etc. Have you got this type of single program capability? This is exactly what separates the important dogs in the miniature poodles. In case you have or believe you will have a future should operate and manage multiple kinds of businesses derived from one of location, not many can meet this requirement.
Ok, so that you do not see yourself like a business that has to have all of those sophisticated Pos capabilities. You say "I am simply a small business person wanting to chance a sandwich shop, and i also only consider selling sandwiches, so just why worry about all this"? First, remember that at one time a small sandwich shop operator stood a sub shop called Subway, another called McDonald's, among others started as being a business just like you with only one business like selling fresh made flavored coffee and ultimately discovered that they offered as much retail products as food items inside their stores.
The strengths and capabilities of a pos system are only as relevant in a single store and rehearse application such as a large multi store, or use franchise or enterprise. If the system demonstrates a chance to operate and manage well over these larger multi store or mixed type of business applications, it will certainly perform and help you better in a smaller single store operation.
Now that you happen to be better informed and possess the basic knowledge had to decide on a great Pos system rather than another POS, start spinning the heads coming from all those point of sale vendors banging on the door, and understand how to choose a system for today and future business needs.